General Ledger Accounts

The General Ledger Accounts (Chart of Accounts) are the link between Sources and Matching Packages. Data from sources gets assigned to general ledger accounts. General ledger accounts are used in matching packages.

General Ledger Accounts (Ledgers in short) in the Actuals platform are used for matching packages and creating reports. Ledgers are further refined than sources, as they can be additionally filtered and configured. Ledgers can contain transaction data from multiple sources, and data from a source can be in several ledgers. This allows the creation of specific ledgers to use for simplifying matching packages, creating reports, etc. Ledgers usually contain data for a certain group or type of transactions such as Balance Sheet or Profit & Loss Statement

New ledgers can be added by clicking on the button in the top right corner, after which a window pops up.

Add a General Ledger Account [GUIDE-9]

In Actuals you can maintain a Chart of Accounts. To add a new General Ledger Account:

Click ‘’Add new ledger’’

(Optionally) Provide your desired logo.

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Logo’s are displayed in several reports and can help to distinguish data from different sources (like different PSP’s visually easily). Actuals provides a predefined list with available logo’s.

Provide the Ledger Code

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The general ledger account code is a property you can define and modify to match your with your schema in your ERP.

(Optionally) provide the Code Addition

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The code addition property is reserved for accounts identifiers at Payment Service Providers or banks. When you want to add multiple accounts of the same PSP you can use fill this property with you account identifier.

Provide a desired name for the Ledger

Choose a balance type

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Define if the general ledger account belongs to the Balance or Profit & Loss statement. A third option “Not Affecting” is available, this option can be used to store analytical information not affecting your balance or profit & loss statement.

Provide a name for the Ledger Category, i.e. Balance Sheet

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The category property can be used to define a reporting structure for a general ledger account. You can create a reporting structure consisting of multiple levels. Use the forward slash “/” as separator for the reporting structure levels.

Currency Revaluation - choose not allowed, unless advised otherwise

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Currency revaluation allows you recalculate the value of foreign currency amounts in the general ledger. When this setting is set to “Revaluation allowed.” This general ledger account is available for currency revaluation. When set to “Not Allowed” this general ledger account will be excluded.

Global Code

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Actuals comes with a predefined general ledger account schema for certain PSP integrations. This global code property is used to link a general ledger account inside a customers administration to the Actuals global schema. You don’t need to populate this property unless you want to upgrade from a custom connector to the Actuals pre-defined one without adding new general ledger accounts to your administration.

Click ‘’Create’’

After having created a new ledger, no data is contained in it right away. To assign transaction data to a ledger, you need to change your source configuration to populate your newly created ledger.